Agenda for Jan 12th:
SET UP
  • Facilitator/ note taker etc…
  • Facilitator: Will
  • Back Up: Jay
  • Stack: Cal
  • Note Taker: Sarah
  • write notes below, email other notes ga@wc.tc…
  • Check ins
  • (everyone gets a chance to say how there doing, and for us, your experience with facilitation (~1min per person) (if there are too many people on a call, then just give a few people a chance to check in for the group) Team buidling
  • Hand signals with voices,  (check at end of talk)  Press buttons on the keypad on your telephone or Skype or Google Talk or however else you are accessing this meeting.
  • 1 - Raise hand
  • 2- Twinkle
  • 3- Down twinkle
  • 4- Direct Response/ Clairifying Question
  • 5- Point of Process and Anything Else
  • Logistics: Updates:
  • Go Over the Scheduling – Possible change of day (3)
  • Advanced Facilitation Training coming (6) 1st & 3rd Wed of the month at 3pm PST, 6pm EST
  • Our Name – Decision Making (10)
  • Facilitation Training / GA Process Call 1
  • Factilitation / GA Process Teach-in – 1
  • Facilitation / GA Process Call – 2 – 4 – 4
  • Facilitation SkillShare / GA Process Call
  • Facilitation Practicum / GA Process Call – 2 – 1
  • Facilitation Praxis / GA Process Call – 2 – 3
  • Facilitation Practice / GA Process Call – 2 – 4 – 3
  • Proposal Passed by Consensus:
  • Name change to : “Facilitation / GA Process Call” – Got the Most Votes
  • Repeat Proposal
  • Claifiction
  • Friendly Amendas
  • Concerns
  • (Disscussion)
  • Consensus Vote
  • Yes 6
  • Abstain: 1
  • Passed by Consensus
  • More check ins, as needed
  • Agenda Creation/ (Review) (10m)
  • The agenda creation process can start before the meeting if people want to input their ideas for agenda items by compiling a master list of all the topics.
  • We easily can do the agenda creation process on the call by having people say what agenda topics they would like discussed
  • Prioritizing the agenda can be done before the call as well, simply by using an online form and allowing people to vote for the topics they think are more important.
  • Prioritizing can also be done on the call simply by using the online form if people are at their computer, or by doing the “raised” hands appraaeraaewoach for the different items, which may take a little time, but can save a lot of time in the long run.
  • Once the items are prioritized, we simply take the first few agenda items and consent that everyone is in agreement with them, and we have our agenda.
  • (it is very important to have a clear list of agenda items because people naturally bring up unrelated issues when it is not clear when they will get the chance to do so.  By having a clear agenda, the facilitator can easily say, that the comment is not part of the topic, and will be the next agenda item to help focus the discussion. the person will feel good about that because they know exactly when they will be able to bring up their point.)
  • WRAP UP (Stop 20m early)
  • Future Meetings
  • Next Facilitators
  • Check OUt
Bike Rack:
New Notes:  Jan 12th:
Using the RiseUp Pad for notes instead of the TitanPad.
Link has been shared to all participants.
Check in: No response, everyone already checked in.
Scheduling on advanced Facilitation
Hand signals:
Stack: Press 1
Support: Press 2
Disagree: Press 3
Direct response and speak: Press 4
Point of order or technical problem: Press 5
Janet: Are we being muted? Clarifying questions not an option (5 or something else)
Answer: Press 4 if it isn’t a melt down. We are not being muted. Unless it is open mic.
Ritchie: Do I need to be in participant dashboard? or on the phone? Presently using Google talk.
 answer: Use the Google keypad
 Will: Agenda for this meeting not clear. Scheduling for call, our name. People can bring up topics in the GA. then prioritize.
 Possible change of day.
 Janet: Suggest they read the setup for the meeting as facilitator. Keypad instructions can be posted to assist us each time.
 ABear: How do I take down my hand?
 Answer: Use the pad
 Cal: Will take stack.
 Poll to take care of logistical issues: 4 people agree to take care of these first
 Schedule: Change the day of the meeting. The time of the meeting may need to be moved.
 People may need it to change. Form to fill out to modify the time.
 Add a few more minutes to hash this out so we can move on to the other business.
 Any who have not been on the call before should start a little early to setup.
 Focus on the meeting schedule. Posted a link at the top of the pad to put in the time available.
 3pm PST on Advanced Facilitation every starting first and third Wednesday
 Michael: What is the date?
 Answer: Starting Jan. 18th
 Trainings on how to train other faciliatators included.
 Name of the group:
 ????
 Name of the call:
 ????
 I don’t know what the difference is between the training of facilitation. Practice session for facilitation instead of a actual training.
 Facilitation Skill building or Facilitation Process ??
 Janet: Point of process didn’t get on stack when she attempted. Direct response: Brain storm Experienced Facilitation (some how to demostrate it is in use on the call)
 Facilitation Process GATeach-in
 Friendly amendments: Facilitators should be able to tell that there are many different options and we are perhaps needing a straw poll for this to determine
 Cal: for stack check
 Ritchie: Going back and forth. Facilitation/GA Process (3 twinkles)
 Praxis is a word for learning.
 William: Practice using a straw poll.
 Facilitator nugget: Someone needs to be tracking the items that were taken  down
 Note taker is taking more specific notes and the facilitator has notes
 Janet: Suggest Facilitator Practice/GA Process
 Straw Polls: Being taken thru the phone.
Facilitation /Ga Process Call 2/4/4
Facilitation
Facilitation 2
Facilitation Skill Share 0
Facilitation Practicum/GA Process Call 2/1
Facilitation Praxis/GA Process 2/3
Facilitation Practice/ GA Process Call 2/4/3
Ended up with Facilitation/GA Process Call as the results of the straw poll.
Once you have your proposal then clarifying question, friendly amendment, then discussion and then call for a vote.
Janet: Was not clear on when to press 2 to vote. Say Press 2 NOW to clarify.
Repeat the proposal, ask for clarifying questions.
Janet: Proposal is this a name change? Remind them to repeat proposal in Pad.
Janet: Make it clear what to press when requesting for input. It is important to make it clear what they do to raise their hand on the call.
Ritchie: Just say is there any discussion? Then make it clear. If you are just repeating what the hand signals are then just be clear.
Before you are about to vote announce that it is being done.
Janet: Reminder, once you say what to do. Then say do it NOW. The best thing is to make it clear what the vote options are.
Comment from Janet: Anyone can type on this pad. Suggest using the chat on the bottom right for comments.