CALL AGENDA:12/29/11 -

  1. Opening the call (8min)
  1. Welcome Newcomers to this call
  2. How Maestro Works (1 Stack, 2 Twinklies, 3 Disagree  4Direct Respond  5Point of process.)
  3. Check-Ins (30 seconds each)
  4. Changes / Additions to the Call Agenda?
  5. Please reiterate that this is a planning meeting – a short call with lots to do! Newcomers are welcome but we ask that they hold their general questions for after the meeting so that we can stay on purpose and on schedule.


  1. Report back from subgroups (15 min?)
  1. Admin/The Weeds
  1. google groups overhaul proposal by Andrea
  1. Big IO group, Bottomliner Group, subgroup groups
  • would also like to invite newcomers to the planning group to an orientation call BEFORE getting on a Thursday planning call. Openness while still being efficient! v
  1. Buddy System?  Orientation call?  Outreach Group will have something to say here.  Report on that next Thurs from Outreach
  • A request from Joan which I support is the addition of some IO emails. She suggested the below – if you all agree that this is a good direction to move in I just need some help in setting them up.
  1. General questions and press inquires:
  2. Connect with CoCs or obtain materials about interoccupy: (Nate’s game to read this inbox for a while)
  3. Technical Assistance or questions about call delivery:
  1. Clearer? CallTech  (Walt idea)
  • Website questions and submissions:
  • Want to Volunteer for IO:
  1. instead
  • Tech  (Walt and Ash 6 min)
  1. Gregg and Walt worked on the 12/28 call for 40 minutes. (2min)
  2. Gregg will finish up his Style work soon.
  3. Gregg is developing a widget for Committees of Correspondence that will have a prominent position in the Right Column.  The widget constitutes a graphic and descriptive blurb.  This helps solve the problem of real estate and unfamiliar terminology (to new visitors to our site)
  4. After that Ash, Walt and others will work to
  1. Put in the new Menu / Main Tabs / Sub Tabs
  2. Take the new Style live
  • Get involved/Join US Tab (Needs help from Outreach to go live / 2min)
  1. The idea:  Sub menus cover the complete range of how to participate starting with Join the Monday Call all the way up to Join the Planning team with about 8 things in between.
  • Need to have Outreach Team determine the Pathways to Participation (aka the many ways to get involved) to then become some of the sub menus
  • For example: The Call delivery team has it’s Page/Post now
  1. http://interoccupy.org/join-the-call-team/
  • Who will administer what on the Web going forward (Discussion 8min)
  • Field Call Requests and make Determinations: ?
  1. Once Approved, Call Request Scheduling and Posting: Andrea?
  2. Create a Call Post
  3. Enter Into the Conf Call Roster (Google Spreadsheet)
  4. Put on Call Calendar (Google Calendar) http://interoccupy.org/call-calendar/
  • Announcements: JackRabbit?
  • Actions/ Communiques (good to combine?):
  • Slide Show/Main Page Content Refresh  (twice a week?):
  • Other???
  • Web Style and Navigation: (an occasional tuning, not daily admin)
  • Hassab’s Idea.  We need it!  Build a Call Agenda/Notes Maestro Participant Dashboard User Page:
  • Call Planning (Jay/Steve)
  1. Good things are happening. Training program is in steady state. 16 have taken basic course. 26 are in stack for it.10 are in stack for advanced course, though I don’t expect many tomorrow night due to New Years.  At one time I spoke of 20 or 30 TAs available.  With call growth and plan refinement.  are happening, goal of 30 trained people, Summer is a recent new call team person.  Program
  2. Additional Observations about IO Calls
  1. Steve request: Everybody should be on at least one call per week
  • AR Wednesday Call Planning call Date and call
  1. It is set now. 1/5/12 @ 11:30 am pst / 2:30 est


  1. Outreach
  1. Posters
  2. Joan:  Clay’s Book, ideas that will help with outreach
  • JackRabbit: Finance call
  1. Jay, wants to talk to JR.   interested in that call, has been in many conversation about finance training call like facilitator call
  2. Joan will help on the call
  3. Chris can help also


  1. Review of Mon, Tues in person meetings GOAL, get through this section on this call(40 min)
  1. Proposals to deliberate/consense on
  1. Civi CRM (Walt)
  2. IO Budgeting/fundraising: (Joan)
  1. J: Reached out to other donors, org structure, take $$,
  2. Tech team wish list/budget
  3. Everyone / Other Teams wish list/budget
  4. Outreach travel budget
  5. IO F2F each meeting budget
  6. Paying people / vs stipend included in budget?? (need to have that discussion)
  1. Tammy has concerns
  2. Joan keep open to the possibility of paying certain
  3. Walt seconds Joan
  • How best to communicate, all of the above to Joan ????
  1. Before next thursday call email her the high level budget Bullets
  • (tammy)
  • Step 1, tasking – first identify the big decisions the larger group needs to make.  Subgroups over time will self-identify a set of tasks or decisions that they want to be able to make autonomously, that they will bring to the thursday call for consensus.
  • Tammy: How we work together between the big group and the small groups (Decision making stuff step #2)


  1. Step 2, process for concerns – subgroups hold own calls, do meeting minutes, report back decisions made on the calls.  at that point question if a comment or concern is made there can be a short discussion.  if more than 2 direct responses are put forward and the concern is not met, you assigned a point person who will address the concern one-on-one. if you are still unsatisfied with that discussion, it goes on the subgroup’s agenda (first on agenda) and you get on the call and listen to the group.  If that doesn’t work it can then be put on the agenda of the thursday planning call.
  2. Process for internal concerns
  1. (added 12/28 by ac) Need to review and approve Call Ground Rules by Walt
  1. See link below.
  • (added 12/28 by ac) Need to review and approve Statement of Autonomy, Code of Conduct/Principles of Accountability from Larry
  • Teams  (Andrea)
  1. Go over who is on which team: Outreach, web, call planning, Thurs call plan, Training, T.A., Weeds
  2. Spreadsheet (See Below)  IO Contact sheet.
  1. Big General IO, CoC, Volunteers in the waiting for Operations
  2. Medium Group: Doing the work
  3. Sub Groups
  4. Andrea/ Will send an email inviting People to identify what sub group they are in/on.
  • What are the decisions that the bigger InterOcc planning team (vs. smaller subgroups) should always make, and what can we empower the subgroup to do?
  1. C
  • Tasks updates
  1. Steve – needs (Larry joining Steve in this), call process guidelines
  2. Joan – Budget (tabled, Joan not here)
  3. Jackrabbit – Proposal (
  4. Tammy – reach out to Marianne/Ben from ben and jerry’s


  1. Role of the website (Nate/Walt)
  1. For Interocc stuff only vs one of our channels of communication for g.a.’s
  2. Tammy: Pro channel of communication (need to define this)  Second from Larry
  1. Just tuning the info sharing is one thing
  2. Walt: Civi CRM will have great bearing on this
  3. Forums and what have you
  4. Define our needs
  • Nate: Communique aspect of website should be highlighted, because that’s the primary form of direct GA-to-GA communication.


  1. Other Business
  1. Basic Maestro Class tomorrow 6p PT.  Normally Wed 6p PT weekly.  Advanced Fri 6p PT weekly.
  2. New Call hand numbering – want agreement before next week’s calls
  1. 1)  Get on Stack
  2. 2)  Agreement, applause & approval for current comment – wiggly fingers
  3. 3)  Disagreement with what speaker is saying
  4. 4)  Direct response to current speaker
  5. 5)  Point of order
  • Updates on Other national initiatives
  • Identifying national trends and repeating back to the movement to further the conversation
  • May action call
  1. Possible to link this to Movement Building Open Forum (IO Call in formulation)


  1. Anything Else?
  1. Next Steps
  1. What are the Actions Required (to do list) from this meeting?
  2. Who will take on next meeting duties
  1. Check Outs.

 

Materials
Notes from Mon/Tues http://bit.ly/1219-summit-notes
Proposals from Mon/Tues http://bit.ly/IO-proposals
IO contact/team list – http://bit.ly/io-contact-sheet
Statement of Autonomy – http://bit.ly/IO-Statement-of-Autonomy
Code of Conduct – http://bit.ly/IO-Code-of-Conduct
Call Ground Rules – http://bit.ly/IO-Call-Ground-Rules