Minutes – IO Planning Call (Thurs) – 12/23/11

Call Facilitator:  Tammy,  (Walt back-up)
Maestro Board Manager & Time:  Jay?? (From last week or for sure here?  WR)
Note Takers: Primary:
Click here to view past Agendas/Notes CALL OBJECTIVES (Desired Outcomes if Known):

• Share Information, Generate Ideas, Make Decisions (as appropriate)
• Forward The Action on Key Agenda Items
• Get Lots Done and End Call On-Time

 

CALL AGENDA:

12/29/11 – as of 12/23 agenda has not been updated for 12/29 call

15. Opening the call (8min)

1. Welcome Newcomers to this call
2. How Maestro Works (1 Stack, 2 Twinklies, 3 Disagree  4Direct Respond  5Point of process.)
3. Check-Ins (30 seconds each)
4. Changes / Additions to the Call Agenda?
5. Please reiterate that this is a planning meeting – a short call with lots to do! Newcomers are welcome but we ask that they hold their general questions for after the meeting so that we can stay on schedule.

16. Report back from subgroups (15 min?)

1. Admin/The Weeds

1. google groups overhaul proposal by Andrea

1. Big IO group, Bottomliner Group, subgroup groups

• would also like to invite newcomers to the planning group to an orientation call BEFORE getting on a Thursday planning call. Openness will still being efficient!
• A request from Joan which I support is the addition of some IO emails. She suggested the below – if you all agree that this is a good direction to move in I just need some help in setting them up.

1. General questions and press inquires:
2. Connect with CoCs or obtain materials about interoccupy:
3. Technical Assistance or questions about call delivery:
4. Website questions and submissions:
5. Want to Volunteer for IO: Callplanning@interoccupy.org

• Tech  (Walt and Ash 6 min)

1. Gregg and Walt worked on the 12/28 call for 40 minutes. (2min)
2. Gregg will finish up his Style work soon.
3. Gregg is developing a widget for Committees of Correspondence that will have a prominent position in the Right Column.  The widget constitutes a graphic and descriptive blurb.  This helps solve the problem of real estate and unfamiliar terminology (to new visitors to our site)
4. After that Ash, Walt and others will work to

1. Put in the new Menu / Main Tabs / Sub Tabs
2. Take the new Style live

• Get involved/Join US Tab (Needs help from Outreach to go live / 2min)

1. The idea:  Sub menus cover the complete range of how to participate starting with Join the Monday Call all the way up to Join the Planning team with about 8 things in between.

• Need to have Outreach determine the Pathways to Participation (aka the many ways to get involved) to then become some of the sub menus
• For example: The Call delivery team has it’s Page/Post now

1. http://interoccupy.org/join-the-call-team/

• Who will administer what on the Web going forward (Discussion 8min)
• Field Call Requests and make Determinations: ?

1. Once Approved, Call Request Scheduling and Posting: Andrea?
2. Create a Call Post
3. Enter Into the Conf Call Roster (Google Spreadsheet)
4. Put on Call Calendar (Google Calendar) http://interoccupy.org/call-calendar/

• Announcements: JackRabbit?
• Actions/ Communiques (good to combine?):
• Slide Show/Main Page Content Refresh  (twice a week?):
• Other???
• Web Style and Navigation: (an occasional tuning, not daily admin)
• Hassab’s Idea.  We need it!  Build a Call Agenda/Notes Maestro Participant Dashboard User Page:
• Call Planning (Jay/Steve)

1. Good things are happening, trainings are happening, goal of 20 trained people, Summer is a recent new call team person.  Program
2. AR Wednesday Call Planning call Date and call  (NOT SET YET)

• Outreach

1. Tammy more to report in future
2. Nate shared big goals

• Facilitation  (Jay)

1. Noon Thursday agreed upon time for regular call.  Advanced facilitation requested.  Another call could come from that.  Advanced group might facilitate the Thursday call.  Train the trainer for the advanced team/call.  7 people on last call.  Thursday had more

• Review of Mon, Tues in person meetings GOAL, get through this section on this call(40 min)

1. Review of discussions

1. Clay, NYU Networks Loose network of Tight clusters
2. Database and lists
3. What we do;  Needs of Movement, what interocc should do
4. Groups, teams decision, decision process, finance, fund raising, call planning process, new people brought in

• What we are, what we aren’t

1. Definitely doing right now: International Comm, Tool Aggregation, Linking GAs + WGs, Announcement, Legitimate GA comm, Creating channels, occupation collaboration facilitation, Establish a system of communication, network/CoC, Guidelines for transparency, Contact lists, Urgency alerts
2. Interest for, but not doing yet: Action timelines, linking affinity groups, linking occupies to other movements, deligitimizing/accountability, compilation of knowledge re: the movement, forum for topic areas

• Proposals to consense on

1. Civi CRM
2. Plan for urgent announcments

1. The tab has be renamed to Urgent and is a sub tab
2. CoC (and GA)
3. InterOccupy Email lists, Facebook and twitter are the appropriate vehicle

• IO Budgeting/fundraising
• Internal decision making

1. Strive for consensus, 75% with a quorum of 4, with a stand aside

• Process for internal concerns

1. (added 12/28 by ac) Need to review and approve Call Ground Rules by Walt
2. (added 12/28 by ac) Need to review and approve Statement of Autonomy, Code of Conduct/Principles of Accountability from Larry

• Teams

1. Outreach, web, call planning, Thurs call plan, Training, T.A., Weeds

• Tasks updates

1. Steve – needs (Larry joining Steve in this), call guidelines
2. Joan – Budget (tabled, Joan not here)
3. Jackrabbit – Proposal (tabled, Jackrabbit not here)
4. Tammy – reach out to Marianne/Ben from ben and jerry’s (tabled, Tammy’s not here)
5. Andrea  - Needs for database

1. Linkage to CRM and web strategy (next up on agenda)

• Role of the website

1. For Interocc stuff only vs one of our channels of communication for g.a.’s

• What are the decisions that the bigger Interocc planning team (vs. smaller subgroups) should always make, and what can we empower the subgroup to do?
• Other Business

1. Principles over Personality

1. IO DirectAction List Meltdown(Case study)
2. Electoral Reform call
3. No Drama intervention

• Basic Maestro Class Wed 6p PT weekly.  Advanced Fri 6p PT weekly.
• www.MicCheck.US / InterOccupy Collaboration
• New Call hand numbering – want agreement before next week’s calls

1. 1)  Get on Stack
2. 2)  Agreement, applause & approval for current comment – wiggly fingers
3. 3)  Disagreement with what speaker is saying
4. 4)  Direct response to current speaker
5. 5)  Point of order

• Updates on Other national initiatives
• Identifying national trends and repeating back to the movement to further the conversation
• May action call

1. Possible to link this to Movement Building Open Forum (IO Call in formulation)

20. Anything Else?
21. Next Steps

1. What are the Actions Required (to do list) from this meeting?
2. Who will take on next meeting duties

• Check Outs.